How to Submit an Abstract
Deadline to Submit: Wednesday, December 6, 2017 11:59 PM EST
Notification of Decisions: Friday, January 12, 2018
Preparing Your Abstract:
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- Review the general information on the Abstract page before submitting.
- Please note you will NOT be able to save a draft of your Abstract. You must complete the entire form for your Abstract to be submitted. We recommend that you develop your abstract offline using the Word templates below before starting the online submission.
- You can edit your abstract after it has been submitted. Changes are allowed up until the deadline, December 6, 2017 at 11:59 PM EST.
- Use spell-check and word count.
- For those submitting a Preformed panel, one person will submit the abstract and act as the main contact for all presenters. Only the main contact will be notified regarding the status of the application.
Submitting Your Abstract:
- Visit the page on this website for the Abstract category in which you’d like to apply.
- Click on Submit Abstract button.
- You will be directed to a secure site (cvent.com) where you will need to create a login.
- NOTE: If you submit an abstract to more than one category, you will need to create an account for each abstract category (oral and poster presentations, preformed panel presentations, multimedia showcase, comm talks, and skills building workshop). You can use the same email/password combination for each; however, the system will require you to create a new account. Select a combination that is easy to remember. If the email address and password you enter returns an “incorrect email or password” error, please click Need to create an account? and enter your email address and password combination.
Abstract Submission FAQs:
Q: How many abstracts can an individual submit? Is there a restriction of only one abstract per category?
A: There is no limit on the number of abstracts an individual can submit.
Multiple abstracts for the same format can be submitted by logging into the account for the specific format, going to the “My Submissions” page, and then clicking on the “Submit Abstract” button.
Multiple abstracts can be submitted across multiple categories. However, the user will need to create a new account for each format in order to access the online submission form.
Q: Can I submit the same paper in multiple categories?
A: Yes. You can submit different abstracts that tell different stories about the same program.
Q: Are you accepting abstracts in multiple languages? Will presentations be in multiple languages?
A: Yes. Abstracts will be accepted in English, French and Spanish. We will have some capacity for translation of presentations at the Summit.
Q: How should we differentiate between program-oriented vs. research-oriented abstracts?
A: It is up to the submitter to decide which category the abstract fits in best. This way, the author guides the terms of review and your abstract will be assigned to the most appropriate set of reviewers (i.e. someone familiar with that approach or topic or method, or a reviewer with a program or research lens.)
Q: Is there anyone to review the abstract before submitting it?
A: No. Please ask your colleagues within your own networks to review your abstract. The Communication Initiative and Springboard are both online platforms where you can find colleagues who may be able to help you.
Q: Do the title or author names of the abstract count in the word limit?
A: No, the title and author names are not included in the abstract word count.
Q: Do you have a specific style for acronyms? Do well-known acronyms need to be spelled out on first reference (i.e. SBC)?
A: Please spell out the acronym in the first reference.
Q: Can a video be uploaded as part of the abstract submission?
A: No. Please paste a link to a video hosted on a separate platform such as YouTube. You can not upload a video to the abstract submission form.
Q: What is the preferred format for poster presentations?
A: Once accepted, the poster presenter will be assigned a time slot with other presenters to answer questions and talk about their poster.
Q: What is the time requirement for oral presentations?
A: We anticipate that oral presentations will be 12-15 minutes.
Q: What are you looking for with the pre-formed panels and how do I find colleagues to form a panel?
A: The committee is looking for a collection of papers more than a sum of their parts. There is limited space for pre-formed panels. The papers in the panel need to be clearly related to each other but address an important underlying issue that can’t be well discussed by a single paper. Each one should contribute to a theme that has important considerations for the field. Think carefully of how that collection of papers adds up to something more for the field than each one individually. Additionally, look for colleagues representing different points of view, who may be from different organizations and parts of the world. This would allow for a broader view of the issue. The best submissions will be those that present evidence for the claims that the papers and panels are making about SBCC and EE.
Q: Are pre-formed panels only for research?
A: No. Pre-formed panels are for research and for program.
Q: What is the multimedia video showcase? Are abstracts required for this?
A: Please look on the Multimedia Showcase webpage for a description. Abstracts are required to be considered for the Multimedia Showcase.
Q: What is a Comms Talk?
A: Comms Talks are similar to TED talks. Presentations should be engaging, inspiring, memorable and about a specific area of expertise. These presentations should be about 10 minutes long.
Q: What is the time limit for skills-based workshops?
A: Skills-based sessions should last about two hours. If you want to propose a longer workshop you should submit two abstracts as a ‘Part 1 and a Part 2’.
Q: How can I support the Summit planning and implementation process? Are you looking for help reviewing abstracts?
A: Yes. If you are interested in being an abstract reviewer, please email firstname.lastname@example.org.
Q: Do presenters for accepted abstracts have waivers for registration costs?
A: No, presenters will not receive a waiver for registration costs, however, there will be a limited number of scholarships available. Keep checking the website for more information on these.
Q: Why is there this delineation between SBCC and EE?
A: The idea is that all EE is SBCC but not all SBCC is EE. It is not intended to be dichotomous, but rather to have a conference that is discussing SBCC with a special focus on EE. Abstract submitters will be able to designate if they consider their abstract to be SBCC, EE or both.
Q: Are there opportunities for Auxiliary Events?
A: Yes. More information is coming soon on the Summit website.
Q: Will registration for skills-building sessions be open prior to registration?
A: Yes. More information is coming soon on the Summit website.
Q: How do I keep up to date on any new information about the Summit?
A: We recommend that you continue to visit the Summit website often and sign up for the mailing list to receive email updates.