Presenter Guidelines



Presenter Guidelines

If your abstract has been accepted for presentation at the Summit, you should read the following guidelines carefully as you prepare for the conference.

Guidelines for Oral Presentation Sessions, Multimedia Sessions, Comm Talk Sessions, Blue Sky Sessions, Preformed Panels, and Skills Building Workshops are offered below.

Guidelines for Poster Presentations have been sent separately and can be viewed here

Oral Presentation Sessions, Multimedia Sessions, Comm Talk Sessions all consist of more than one panelist/presenter who have been grouped into a session together by the conference organizers because they have something in common. This could be a conference theme, an SDG topic, an emerging issue, a program approach or research objective, a conceptual focus, a particular stakeholder group, a challenge facing our field, an innovation, or something else. 

A moderator has been assigned to each of these sessions and has been instructed to contact you before the conference to make introductions and prepare you for interaction with the other panelists. Through your interactions with the moderator and other panelists before and during the session, you should try to understand how the presentations in your session may be complementary or contrasting in order to help the audience gain insights about the topics that are discussed. Moderators will encourage you to include some information in your presentation about how your work relates to and advances the main conference themes as well as sub-themes in the other presentations on your panel.

Blue Sky Sessions, Preformed Panels, and Skills Building Workshops will provide their own moderator or facilitator, unless you have requested that one be assigned to you by the conference organizers. As for the other types of Sessions, presenters should reflect on the main conference themes and try to include some information in your presentation about how your work or how the focus of the session relates to and advances those themes.

The main conference themes are:

  • Catalyzing Transformational Change This theme emphasizes the review/analysis of existing or new experiences and evidence to identify approaches and opportunities that are likely to have transformational effects and make programs more impactful.
  • Future Forward This theme emphasizes understanding the challenges and opportunities presented by new technologies, new methodologies, new social relationships and discourses, including ethical considerations, in the digital age.
  • Connecting the Dots This theme emphasizes collaboration, partnership, and synergy across disciplines, perspectives, approaches, sectors, organizations, stakeholder groups, as well as levels of practice and research.


Logistics

  • Arrive at your assigned conference room 15 minutes before your session is scheduled to begin.
  • Introduce yourself to the session moderator/facilitator and other panelists.
  • Each conference room is equipped with a laptop with wireless connectivity, projection and sound equipment.
  • All presentation slides MUST be uploaded to the conference website by March 25th [link]. No last-minute uploads will be allowed.
  • Conference Center technical staff and/or a room monitor will be present to assist you with technical issues (e.g., sound, links to webpages).
  • All sessions will begin on time so as not to cut into the time allocated for presenters and discussion. Respect this requirement.


Guidelines for Different Session Formats

(1) Oral Presentation Sessions

Oral Presentation Sessions consist of 4-7 panelists who have been grouped together and assigned to a session based on some underlying theme or sub-theme. 

Most of the sessions are 75 minutes long; a few are 90 minutes long. The 90-minute sessions are designated as "High Density Panels."

  • Seventy-five minute Oral Presentation sessions have 4-5 presenters. Each presenter has a maximum of 10 minutes to present with the remaining time reserved for Q&A and audience discussion.
  • Ninety-minute Oral Presentation sessions have 6-7 presenters. Each presenter has a maximum of 10 minutes to present with the remaining time reserved for Q&A and audience discussion.


Role of the moderator: Each session will have a moderator. The moderator will:

  • Contact you ahead of the conference to discuss the themes or sub-themes that link the presentations in your session.
  • Start the session on time.
  • Briefly introduce each speaker before their turn to present.
  • Manage the time using cue cards to indicate to each speaker how much time is left for their presentation (5 Minutes Left, 2 Minutes Left, 1 Minute Left, Please End). Moderators will strictly enforce these time limits to ensure fairness to all speakers and to the audience
  • Start and moderate the Q&A/discussion after all speakers have presented.
  • At the end of the session, encourage the audience to reflect on and capture insights from the session. 


(2) Multimedia Sessions

Multimedia sessions involve the screening of several media products. Each is briefly introduced by its author/producer/implementer, then screened. After the screenings, a moderator will lead audience Q&A and discussion of the media products.

The Multimedia products in each session have been chosen to complement each other in some way.

  • Depending on the length of the multimedia products being screened, each session features 3-4 products. 
  • Each presenter will have 5 minutes to introduce their product followed by the screening of that product. The balance of time after all products have been screened is reserved for Q&A and audience discussion.


Role of the moderator: Each session will have a moderator. The moderator will:

  • Contact you ahead of the conference to discuss the themes or sub-themes that link the presentations in your session.
  • Start the session on time.
  • Briefly introduce each speaker before their turn to present.
  • Manage the time using cue cards to indicate to each speaker how much time is left for their presentation (2 Minutes Left, 1 Minute Left, Please End). Moderators will strictly enforce these time limits to ensure fairness to all speakers and to the audience 
  • Start and moderate the Q&A/discussion after all speakers have presented.
  • At the end of the session, encourage the audience to reflect on and capture insights from the session.  


(3) Comm Talks

Comm Talks Sessions are all 30 minutes long with two presenters in each session. The two Comm Talks in each session have been chosen to complement each other in some way.

  • Each presenter has 10 minutes to deliver their talk with the remaining time reserved for audience reaction.


Role of the moderator: Each session will have a moderator. The moderator will:

  • Contact you ahead of the conference to discuss the themes or sub-themes that link the presentations in your session.
  • Start the session on time.
  • Briefly introduce each speaker before their turn to present.
  • Manage the time using cue cards to indicate to each speaker how much time is left for their talk (5 Minutes Left, 2 Minutes Left, 1 Minute Left, Please End). Moderators will strictly enforce these time limits to ensure fairness to all speakers and to the audience.
  • Start and moderate the Q&A/discussion after both speakers have presented.
  • At the end of the session, encourage the audience to reflect on and capture insights from the session. 


(4) Preformed Panels

Preformed Panels are a group of 3-5 related proposals that were submitted together, reflecting a common issue, topic, challenge or question of interest. They are not just a group of presentations but should be highly complementary or contrasting by design, in order to generate new insights beyond the scope of the individual contributions. For this reason, interaction among panelists is essential for an effective Preformed Panel session.

Panel organizers are encouraged to be creative in how your session is structured to ensure maximum opportunity for interaction among the presenters, as well as a high level of audience engagement and learning. This interaction can take the form of comments made during each presentation that reference or respond to the positions or ideas of other panelists. It can the form of innovative formats, e.g., short presentations followed by a panel discussion or debate in which panelists respond to each other, or other creative ways for panelists to engage with each other and with the audience in idea exchange and learning.

Most Preformed Panel sessions are 75 minutes long; three are 90 minutes long because they have more panelists.

  • Each presenter should have 10 minutes to deliver their content with the remaining time reserved for interaction among panelists and with the audience.


Role of the moderator: Preformed Panels should designate a moderator or facilitator. If requested, the conference organizers can provide one. The moderator will:

  • Start the session on time.
  • Briefly introduce each speaker before their turn to present.
  • Manage the time using cue cards to indicate to each speaker how much time is left for their presentation (5 Minutes Left, 2 Minutes Left, 1 Minute Left, Please End). Moderators will strictly enforce these time limits to ensure fairness to all speakers and to the audience. 
  • Start and moderate the Q&A/debate/discussion after all speakers have presented.
  • At the end of the session, encourage the audience to reflect on and capture insights from the session. 


(5) Blue Sky Sessions

Blue Sky Sessions aim to provide an open forum for "outside the box" group discussion about a topic or issue that is emerging, and has potentially important implications for research and/or practice in the field of SBCC, but for which evidence may not yet be available. 

Blue Sky sessions feature 4-5 people who have been thinking about/struggling with/trying to develop approaches to the topic or issue. Unlike a Preformed Panel, each speaker will provide only a brief, provocative statement about their thinking and unanswered questions related to the topic or issue, then engage each other (and the audience) in discussion/debate about those questions. No slide presentations or materials will be shared, only ideas and questions expressed orally.

Most Blue Sky Sessions are 75 minutes long; three are 90 minutes long because they have more panelists.

  • Each presenter has only 2-3 minutes to deliver a statement about their thinking and unanswered questions related to the topic or issue, with the remaining time reserved for interaction among panelists and with the audience.


Role of the moderator: Blue Sky Sessions should designate a moderator or facilitator. If requested, the conference organizers can provide one. The moderator will:

  • Start the session on time.
  • Briefly introduce each speaker before their turn to present.
  • Manage the time to ensure that speakers do not exceed their 2-3 minute statement. 
  • Start and moderate the Q&A/discussion after all speakers have presented. 
  • Ask provocative questions to stimulate interaction among the panelists.
  • Invite and moderate questions and reactions from the audience.
  • At the end of the session, encourage the audience to reflect on and capture insights from the session. 


(6) Skills Building Workshops

Skills-Building Workshops provide participants with the opportunity to develop new and strengthen existing skills in a variety of SBCC. 

Each Skills Building Workshop session is two hours long.

Submissions in this category were judged in part by the potential of the learning approach to ensure maximium opportunity for audience engagement, interactivity and learning. Workshop facilitators are expected to deliver on this promise for hands-on practice, experiential learning, group work, reflection and feedback.

Each Workshop should designate a Lead Facilitator/Moderator who will:

  • Start the session on time.
  • Briefly introduce the other facilitators.
  • Manage the time to ensure that planned activities adhere to schedule and that transitions between activities happen smoothly.
  • Start and moderate any plenary Q&A or discussion that is planned. 
  • Ask questions to stimulate audience reflection or reporting back from learning opportunities.
  • At the end of the session, encourage the audience to reflect on and capture insights from the session.