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Oral and Pre-formed Panel Guidelines

Oral and Pre-formed Panel presentations are individual presentations that have been assigned to a particular technical session or Pre-formed panel. Each Oral Panel is composed of 3-4 presenters grouped by the Program Sub-Committee or submitted as a group for a Pre-formed Panel.

To view when your abstract has been assigned, please review the program.

Room Equipment

A laptop connected to a projector with wireless and audio capability will be available in each meeting room. Please upload your presentation to your online profile (per abstract) on the SBCC Summit website in advance. When you arrive at your session, you will be able to open your presentation from the website on the laptop in the room. You should also bring your presentation materials on a flash drive with any slides or audiovisual files prior to the start of the session, as a backup.

You are responsible for ensuring your presentation materials are available in your assigned room. Please note that flip charts, markers, tape and post-its will be provided.

Timing and Structure

Most Oral and Pre-formed Panel Sessions have been allocated 75 minutes. A few have been allocated 90 minutes. Check the schedule to confirm the time and location of your assigned session. In the 75-minute sessions, each presenter will have a maximum of 12-13 minutes in order to allow at least 20 minutes for interaction/discussion with the audience. In the 90-minute sessions, each presenter will have a maximum of 13-15 minutes in order to allow at least 20 minutes for interaction/discussion with the audience.

Pre-formed Panels should have their own designated moderator to introduce the panel and panelists and manage time, while the Oral Panels that have been formed by the sub-committee will be assigned a moderator. Your moderator will reach out to you.

Unlike Oral presentation sessions, Pre-formed Panels may include a brief opening statement by the moderator to explain how the individual presentations address an underlying theme or idea. They may also include a brief closing summary suggesting how the individual presentations contributed to the underlying theme. However, like Oral presentation sessions, Pre-formed Panels are expected to reserve at least 20 minutes of the total session for interaction and discussion with the audience.

Role of the Moderator

The assigned moderator will be responsible for enforcing time limits. All presenters are expected to respect these limits and to rehearse their presentation to ensure that they fit the time allotted. Please see moderator guidelines for more information.

Tips for Preparing your Presentation

  • Show up to the room venue at least 15 minutes early to ensure your presentation is set up and displaying properly so the session can begin on time
  • Be sure that any online or audio components are accessible prior to the start of the session
  • Your presentation should follow the outline of your abstract (e.g., Background, Methods, Results and Discussion)
  • Use consistent font styles and sizes throughout your presentation. Make sure you choose a style and font size and colors that can be read clearly from far away
  • Try to avoid the use of too many acronyms and spell out any you do use the first time it appears
  • In your presentation, try to indicate how your work relates to the main conference themes
  • As a courtesy to your fellow presenters, practice your presentation to ensure that you can finish within the allotted time
  • Try to include as many graphics and visuals on your slide as possible to emphasize the key points in your presentation
  • Try not to read the text from your slides but rather use the bullets as reminders of points you want to get across, or a story you want to tell, or example you want to share

Deadlines

November 4: If your talk will be presented in a language other than English (French, Spanish or Arabic), please indicate that by November 4, so that translation can be arranged.
December 1: Your final presentation should be uploaded to your profile (per abstract) no later than 5 p.m. EST, Thursday, December 1. Instructions on how to upload can be found here. 

For more information regarding Oral and Pre-Formed Presentation Guidelines please email info@sbccsummit.org.